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Microsoft Teams New Calling and Meeting Experience

Coming soon Microsoft has announced the much anticipated new calling and meeting experience for Teams. Starting in June Microsoft will begin to roll out a feature enabling users to be able to view meetings and calls in separate windows. We at WheelHouse IT are ecstatic that this is finally coming to life!

Let’s take a moment to break down what’s going to happen and how it will impact your Teams experience:

When will this happen?

Microsoft has announced that beginning in June, 2020 the roll out shall begin.

How will this impact your organization?

Once the feature is available, you will have the ability to view meetings and calls in separate windows from the Microsoft Teams client. Another feature added is that the call controls (mute, video, chat, leave and others) will have a new home at the top of the meetings window. This has been designed to avoid blocking any content that is being displayed within the Teams meeting. A nice touch in our opinion.

Additionally, Microsoft has announced that this update will include features such as 3×3 video or more simply put, you can have 9 video participants in view. The option to “raise your hand” and custom backgrounds will also be included.

To make the user experience better, Microsoft, will roll this update as OFF by default. Users will need to manually turn on the new experience via the user setting: General > Turn on new meetings and calling experience.

Lets take a look at the changes:

The new 3×3 video experience:

Nine Window

 

New meetings/calls control location:

New Meetings Location

 

Steps to turn on the updates:

Step 1: Click on your Avatar on the top right of Teams and click settings

Avatar

Step 2: Check the Turn on new calling and meetings experiences check box and then restart your Teams client

Turn On Settings

 

Microsoft has noted that they expect the new experiences to be enabled along the following timeline:

  • June – New experiences are available and users can enable through settings
  • July – Experiences are enabled by default and users can disable through settings
  • August – Experiences are enabled by default and user controls are no longer available.

Limitations:

  • Meeting notes will launch to the main Teams client
  • Support for full screen content viewing will be coming in the future
  • Support for Invision Freehand Whiteboard will be coming in the future

How should you prepare:

Communication is key – educate your users on the upcoming changes.

 

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