Tip: Use Dark Mode to Go Easy on your Eyes

Profile comparison on dashboard panel user interface with dark mode

Staring at a bright computer screen all day can bother your eyes, especially if it’s done on a routine basis. We know that staying away from computers and devices is something that we cannot get away from in the business environment, but you can take steps to make it more manageable and easier on your eyes through Dark Mode.

Here are some ways to enable darkness mode for your Windows operating system and its applications. However, take note that most of your desktop applications will not be affected by default––only the ones associated with Microsoft and Windows. You should always check the settings for other applications, as they may have darkness mode built into them.

Enable Dark Mode for Windows

The blanket setting for dark mode in the Windows operating system can be found here: Settings > Personalization > Colors. You should see the option for dark mode under Choose Your App Mode. This does not change all of the settings for all of your applications, so be sure to check the settings for any apps you use regularly.

Enable Dark Mode for Edge

Microsoft Edge is Windows’ default web browser, so (as expected) it has a dark mode setting. You can enable it through the three-dot menu on the right side of the screen. Select Settings, navigate the drop-down menu and select Choose A Theme. From here, choose Dark.

Enable Dark Mode for Microsoft Office

Microsoft Office has a dark option that can be enabled through the settings. You can do so by opening any Office application, like Word or PowerPoint, then going to File > Options. Under the General tab, click on Personalize Your Copy of Microsoft Office. You can then set your Office theme to Black.

That’s all you need to do; dark mode should be enabled on your Microsoft products. Other applications might have extensions or add-ons that will allow it, so make sure you do a quick search to see how you can make dark mode happen for your specific applications. Just make sure they are legitimate––you don’t want to put your infrastructure at risk trying to make things more convenient for yourself.

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What are some other tips you would like to see us cover in the future? Let us know in the comments, and be sure to check out our weekly blogs, so you don’t miss a beat.

Outlook Keyboard Shortcuts Everyone Should Know

woman looking at laptop with Microsoft Outlook logo on a white screen

Just like the other Microsoft products in the Office suite, like Word and Excel, Outlook has several keyboard shortcuts that you can use to be more productive. We’ve put together a handy guide of some of the most helpful keyboard shortcuts you should keep in mind to get the most out of Outlook.

As always, with quick guides like these, we urge you to consider printing out this message so that you have it as a quick reference. You can use it to up your Outlook game!

Basic Outlook Functions

First, let’s talk about some of the most basic functions of Microsoft Outlook.

For PC

  • Create a message: Ctrl + Shift + M
  • Send a message: Alt + S
  • Insert a file: Alt + N, A, F
  • Delete an item: Delete
  • Reply to a message: Alt + H, R, P
  • Reply All to a message: Alt + H, R, A
  • Forward a message: Alt + H, F, W

For Mac

  • Create a message: ⌘ + N
  • Send a message: ⌘ + RETURN
  • Add an attachment: ⌘ + E
  • Delete an item: Delete
  • Reply to a message: ⌘ + R
  • Reply All to a message: SHIFT + ⌘ + R
  • Forward a message: ⌘ + J

Navigating Outlook

The following keyboard shortcuts are used to move around Outlook and showcase different views.

For PC

  • Switch to Mail: Ctrl + 1
  • Switch to Calendar: Ctrl + 2
  • Switch to Contacts: Ctrl + 3
  • Switch to Tasks: Ctrl + 4
  • Switch to Notes: Ctrl + 5
  • Switch to Folders: Ctrl + 6
  • Switch to Shortcuts: Ctrl + 7
  • Switch to the next open message: Ctrl + .
  • Switch to last open message: Ctrl + ,

For Mac

  • Switch to Mail: ⌘ + 1
  • Switch to Calendar: ⌘ + 2
  • Switch to Contacts: ⌘ + 3
  • Switch to Tasks: ⌘ + 4
  • Switch to Notes: ⌘ + 5
  • Display the next message: CONTROL + ]
  • Display the previous message: CONTROL + [

Creating Items or Files

Sometimes you might need to make items within Outlook. Here are some of the most common types you might need.

For PC

  • Create an appointment: Ctrl + Shift + A
  • Create a contact: Ctrl + Shift + C
  • Create a contact group: Ctrl + Shift + L
  • Create a folder: Ctrl + Shift + E
  • Create a meeting request: Ctrl + Shift + Q

For Mac

  • Create an appointment: (While in Calendar view) ⌘ + N
  • Create a contact: (While in Contacts view) ⌘ + N
  • Create a folder: SHIFT + ⌘ + N

There are so many keyboard shortcuts for Microsoft Outlook that we cannot list them all here, so for even more tips, be sure to check out Microsoft’s official website at this link.

What are some other tips that you would like to see us cover in the future? Let us know in the comments, and be sure to check out our weekly blogs so you don’t miss a beat.