Nothing is more important than your business’s security, especially when your entire team is working from home. If you want guaranteed safety for your business, employees, and all your devices, then you need to consider enacting email encryption measures.
Microsoft Modern Office’s email encryption features act as another layer of security for your employees while sharing information. Since everyone is working remotely, chances are that your main method of communication is email. But how do you know if using encryption is right for your business?
That’s what this guide is here to help you with. Our experts are going to explain what makes Microsoft’s encryption different from the rest, how it can benefit your business, and briefly outline how WheelHouse IT can help your business get started with this security measure.
Encryption is an important part of your file and information protection strategy. Let’s explore how you can put it to good use.
What is Modern Office Email Encryption?
Unlike the rest of the Modern Office suite, Microsoft’s email encryption features do not come in the form of an application. That being said, let’s break down how their email encryption process works.
The encryption process encodes your data (usually referred to as plaintext) into ciphertext. This format cannot be accessed by people or devices until the ciphertext is decrypted using an encryption key. With Microsoft’s encryption process, only certain authorized users (for example, you and your department heads) are given this decryption key.
The purpose of this encryption is to ensure that only authorized users can decrypt your business’s content, which includes files, emails, calendar entries, and more. When working from home, encryption can help you protect your business’s information from people on your network (or who have breached your network) who are not part of your organization.
Why Should You Use Modern Office Email Encryption For Your Business?
Email encryption can serve many purposes for your business, especially as you and your team continue to work from home. Let’s examine a few ways that Microsoft’s email encryption features can provide your business with the cybersecurity it needs to operate effectively.
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Encryption Protects Sensitive Information
Many businesses use encrypted emails to protect corporate secrets and sensitive information, such as finances or trade secrets. While working from home, you might find yourself sending information about business deals and finances via email, making it important to have strong encryption features so that your company is not in any kind of danger.
Email Encryption Reduces Costs
When using an encrypted email server, you do not need to purchase any additional software (or incur more fees per user). This means that you can protect all your employees and their emails without breaking the bank. All essential encryption features are included in Microsoft’s email service.
Microsoft’s Email Encryption is Easy to Use
With Modern Office’s email encryption, you don’t have to open multiple programs, follow lengthy tutorials, or save multiple copies of the same file to secure your email messages and attachments. In Microsoft’s management center, everything is handled on the same platform, making it both easy to use and manage.
Extra Layers of Security
Even if your emails are encrypted, your safety features don’t end there. You can actually have multiple active layers of encryption running at the same time. For example, you can encrypt both emails and the communication channels they flow through.
With Microsoft 365 encryption, your data is encrypted at rest and in transit using several encryption protocols and technologies, including Transport Layer Security/Secure Sockets Layer (TLS/SSL), Internet Protocol Security (IPSec), and Advanced Encryption Standard (AES). These all work together to ensure that all angles of your communications are covered.Â
How Can WheelHouse IT Help Your Business Set Up Email Encryption?
At WheelHouse IT, we want to see your business succeed in these uncertain times (and beyond). We have a dedicated and experienced team of managed IT professionals who can help you navigate this new, modern workplace and help you implement Microsoft Modern Office and email encryption measures for your business as you continue to work from home.
Work with a team that is knowledgeable and has experience with Modern Office by getting in touch with us today. Microsoft Modern Office email encryption makes maintaining the security of your business, messages, and communication channels simple as you continue to work remotely—and WheelHouse IT has the experts to help you implement it effectively.
Let’s work together to make sure your business remains as effective, productive, and secure as possible.
